Paper · Tool
Building letter and pre-move tools
A certificate of insurance, a notice to vacate, and the daily cost if the closing slips. Send the paper 30 to 60 days before the truck, not the afternoon before.
Certificate of insurance request
Copy this, change the brackets, send it. A building that wants 72 hours will not care that you found the form on moving day.
Not legal advice. Not a booking. The phone on the letter is yours unless you leave it blank.
Hello, Please send the certificate of insurance requirements for a household move at [building name] on [move date], 8am to 12pm. I need the additional-insured wording, minimum limits, and how many hours ahead you need the certificate. The crew will not load until that paper is in. Thank you, [your name] +1 (866) 961-9682 if you need a desk number for Haulest research. This letter is mine, not a booking.
Where are you moving?
Good crews book weeks out, especially on long-distance moves. Add From and To and up to 4 licensed movers quote, free.
Get a written quote
When to send each one
Many buildings want the certificate of insurance 48 to 72 hours ahead, and the elevator booked before that. The notice to vacate is a lease clock, often 30 or 60 days, and it is the letter that starts the deposit return. If the purchase closing can slip, price the overlap before you book a one-day load.
The same building rules show up on city pages. Start with the short letter set if you only need the curb notice, or read how to hire movers before a deposit.
Dig deeper
Haulest is a research desk and quote line. We are not a carrier.